Add task

Assign a task to this person-week.

Task

Days

Hands-on work only — review wait goes in the Review buffer below.

Role

Review buffer (wait days)

Waiting on

A 1-minute tour

Vizor is the planning layer your Asana board doesn't have.

Asana is great at what's getting done. Vizor answers the harder questions before work hits Asana: who has bandwidth, when, and what's actually going to take longer than it looks.

1

See capacity at a glance

Every cell is one person × one week. Drop a task chip in. The total on the right shows that person's load this week — instantly.

Andre

Hero illustration 3d

Section layouts 2d

100%

5d of 5d

Why it works: no story points, no abstract estimates. 1d = 20% of a 5-day week. Anyone on the team can read the grid in 5 seconds.

In Asana Effort lives in hours, then Workload spreads it evenly between a task's start and end dates. A 3-week project never tells you which week the crunch actually lands in.

In Vizor Days are pinned to the week they actually happen. 1d = 20% of a 5-day week, and a heavy week reads as a heavy week — not as a thin slice of an averaged-out bar.

2

Catch over-allocation before it ships pain

Totals turn amber at 80% and red over 100%. The right-rail heatmap shows the same signal across every upcoming week so you spot the cliff before you walk off it.

Hay

40%

2d

cool — room for more

Andre

100%

5d

at capacity

Warren

120%

6d of 5d

over — re-plan or push back

Sandra

0%

PTO

out — capacity respected

Why it works: over-allocation isn't a flag you have to chase — it's the first thing your eye lands on. PTO and partial weeks are first-class, so a 3-day week reads as 3 days, not 5.

In Asana Capacity Planning is gated behind Enterprise & Enterprise+, and even then it's a single weekly capacity number per person. PTO and partial weeks live somewhere else entirely.

In Vizor Per-week availability is built into the grid for everyone — drop Hay to 3d for a Friday off, and her totals re-color across the quarter. No plan tier, no second tool.

3

Track review rounds without losing the person

When a task goes out for stakeholder feedback or legal sign-off, toggle in review. The chip dims and frees the assignee's capacity so they can pick up other work — meanwhile a stopwatch starts on the wait, measured against your baseline for that reviewer type.

Active work

Brand guidelines 3d

→ toggle to In review →

Parked · capacity freed, wait timed

Brand guidelines 3d in review

The Waiting On rail tracks actual elapsed days vs. your baseline for that reviewer type — so "stakeholder feedback usually takes 2 days, this one's been parked 5" turns into a coloured bar instead of a Slack thread.

Why it works: reviews are where projects actually slip. Vizor makes the slip visible while it's happening, and over time you'll see which reviewer types drag — tune the baselines under Settings → Review baselines.

In Asana Approvals turn a task into a "Pending" status, but it still counts against the assignee's workload and there's no expected wait. You can't tell at a glance whether a parked task is dragging — or whether the person waiting on it has room to start something else.

In Vizor In review frees the assignee for other work and starts a baseline-aware stopwatch on the reviewer. Slips turn into coloured bars in the Waiting On rail — visible the day they happen, not in a retro three weeks later.

4

A clean handoff to Asana

Vizor isn't trying to replace your task tracker. It's the layer that comes before it.

A

Plan in Vizor

Block out the week. Confirm everyone has bandwidth. Sanity-check review buffers.

B

Push to Asana

One toggle in Settings. Tasks land on your board with the right assignee, due date, and project section.

C

Team executes in Asana

Comments, files, sub-tasks — keep that where it already lives.

Why it works: Asana's assignment dropdown can't tell you that Andre is already at 110% next week, and Workload won't tell you which week the crunch lands in. Vizor owns the planning conversation; Asana owns the doing.

Vizor owns

Per-week capacity heatmap across the team
PTO & partial-week availability, no plan tier
Review buffers with baseline-tracked wait
"In review" frees the assignee for other work
Voice control for fast re-planning

Asana owns

Day-to-day task execution
Comments, sub-tasks, files, mentions
Approvals workflow & status fields
Project sections, custom fields, automations
The single source of truth for "is it done?"

Try this in 60 seconds

Pick a person in the grid. The right rail shows their full quarter as a heatmap.
Drag an unstaffed task from the right rail onto a week. Watch the total update.
Add a review buffer on a task (Edit → Review buffer). It shows up in the Waiting On panel.
Toggle "In review" on a chip — capacity frees up so the assignee can pick up other work, and the wait gets timed against your baseline.
Open Overview for the team-level read: utilization heatmap by role, parked work by reviewer, pipeline.

Pro tip: connect Asana under Settings → Asana sync to push plans, and add an Anthropic key under Settings → Voice control to re-plan by voice.

Asana sync

Push every Vizor task to one Asana board. One-way for now — Vizor is the source of truth.

Personal access token

Create one at app.asana.com / my apps · Personal access tokens.

Board / project GID

Open the board in Asana — the long number in the URL is the GID.

Not configured

Heads up: your token is stored in this browser's localStorage. Anyone with access to this device or its dev tools can read it. Use a token scoped to the workspace you're syncing to, and revoke it from Asana if you ever switch machines.